Office Clerk (Judicial Services Specialist 3)

ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:

https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Tillamook--Judicial--Tillamook-County-Circuit-Court/Judicial-Services-Specialist-3--Office-Clerk-_REQ-121624

Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.The hourly equivalent for this position is $19.04 - $31.02.  [OR The annual salary for this position is $39,600 - $64,512.]10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.

Position Highlights

The Tillamook County Circuit Court is hiring an Office Clerk (Judicial Services Specialist 3).

This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.

In this role…

You will assist with case processing and courtroom support and operations. Clerks are a customer service position, and we are looking for candidates that enjoy working with the public and have solid computer skills. You will work directly with members of the public such as attorneys, judges, interpreters, law enforcement, and other court users. If you are looking to change careers, the clerk position is a great way to transition into working for the courts.

Much of your day will be spent performing courtroom duties including using recording equipment to log all events in real-time, swearing-in of witnesses, marking and maintaining exhibits and exhibit logs and entering data onto each case register while the court is in session. Including managing and scheduling video appearance by Cisco WebEx. Communicate with jurors about procedures, supervisor, and serve as a resource.

You may also be assigned performing court case workflow tasks, data entry in assigned cases and providing customer service. Workflow includes examining paperwork for accuracy, receiving pleadings and documents from parties to cases and attorneys, assisting and coordinating court cases and defendants, and entering case data in OJD's electronic case management system, and sharing case-related information with judges and coworkers. 

Most importantly, you will be working for Oregon’s courts, which provides justice services to your community and helping to ensure people’s cases are heard in a timely and impartial manner. 

Assigned tasks may be changed to accommodate workload and organizational needs.  We welcome all candidates who are inspired by our work and mission. 

Application Process

Workday times out after approximately 15 minutes of inactivity and all progress will be lost.REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for Cover Letter and Work History/Resume

Cover Letter

Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.Address the cover letter “To the Hiring Manager.”

Work History/Resume

Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR 

Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents. 

AND

Possession of a high school diploma or GED, or equivalent life or work experience. 

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Experience answering and directing phone calls and filing information.Experience explaining processes, procedures, or policies to customers.Experience reviewing documents for accuracy and completeness.Experience using database software or spreadsheets to enter, track, update, and present information to others.Experience setting up and managing virtual meeting applications.Experience creating, editing, or proofreading documents and correspondence on behalf of an employer.Experience identifying, handling, and securing confidential information and materials.

Working Conditions

This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday.  This position is eligible for overtime compensation for hours worked in excess of 40 per work week.Occasional after-hours or overtime work may be required.Frequent phone and in-person contact with people from diverse backgrounds.Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.Daily work with confidential documents, information, and data entry.Lifting up to 10 pounds of office material or equipment may be required.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.